Executive Assistant

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Executive Assistant

New York, New York

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Full Time Temp to Hire

|

$ 33 - $ 42 per hour

New York, New York

Full Time Temp to Hire

$ 33 - $ 42 per hour

January 17, 2023

|

Job ID: A1320698NY-Temp_1673966869

January 17, 2023

Job ID: A1320698NY-Temp_1673966869

Job Summary

Job Id: A1320698NY-Temp_1673966869 Apply Now

Our client, a prominent Global Investment firm, is seeking to hire a Temporary-to-Permanent Executive Assistant, to start on February 21st. The temp trial period will be around three months. The firm is currently operating in a hybrid model of 3 days onsite/2 days remote. Hours are 8:30am - 5:30pm, Monday- Friday, with flexibility for OT as it arises.

Responsibilities:

  • Proactively managing calendars and arranging meetings, working with multiple time zones.
  • Managing emails/calls/drafting correspondence on a range of issues.
  • Organizing and ensuring all logistics are in place for domestic and overseas business travel, client briefings and liaising with overseas offices.
  • Actively maintaining team holiday /absenteeism data ensuring regularly communicated to the team.
  • Liaising with Facilities management, couriers, as appropriate.
  • Coordinating resolution of general IT problems.
  • Building relationships with other Team Assistants/admins.
  • Multi-tasking, prioritizing, tracking, and managing tasks and projects on time.
  • Organizing and coordinating events, meetings, and business conferences.
  • Distributing schedules to related parties and update them for any changes.
  • Preparing of material for meetings.
  • Collecting information for client/internal meetings.

Qualifications:

  • EA experience supporting senior management and/or C suite Executives.
  • Required experience working and scheduling in multiple time zones.
  • Sound grammatical understanding; accurate spelling and attention to detail essential.
  • Excellent Microsoft Office skills.
  • Professional manner and proactive approach.
  • Confident telephone manner.
  • Excellent communication skills.
  • Strong interpersonal skills and ability to build rapport at all levels internally and externally.
  • Ability to explain relatively involved concepts in a clear and concise manner to others within the organization.
  • Ability to use initiative, prioritize and work to tight deadlines whilst managing competing demands and workloads and be able to assimilate information/instructions quickly.
  • Flexibility to take on a variety of tasks and work autonomously.
  • Team player who will work hard, show commitment and "go the extra mile".
  • A self-starter, able to prioritize workload and have an ability to work for more than one person.
  • Expected to play an active part in improving day-to-day procedures and how the work is to be tackled.
  • Involved in making judgements where in some cases the course of action is not immediately obvious.
  • The ability to promote a positive and professional image and being helpful and polite would be essential.

Compensation/Benefits:

  • Hourly rate range while temping: $33.00/hr- $42.00/hr, DOE.
  • Salary range when perm: $70K -$88K, DOE.
A1320698NY-Temp_1673966869

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™