Job Id: A1328376NY-Perm_1678904297 Apply Now

Our client, a hedge fund, is seeking an Executive Assistant to support their NYC team. The hours are 9am-5:30pm (flexibility to respond after hours) and they operate on a hybrid schedule with 3 days in office and 2 days remote.

Responsibilities:

• Supporting 4-6 team members with calendar management, travel arrangements, meeting coordination, and expense reporting
• Book conference rooms, greet guests, answer phones, and direct calls
• Maintaining and organizing files, take notes during meetings, complete ad hoc primary research and position monitoring projects
• Maintaining clear communication, expectations, and documentation
• Coordinating onboarding experience for new hires
• Monitor email and be responsive during critical travel or meeting windows
• Support firmwide gatherings including event planning and booking, coordinating schedules, and onsite support

Qualifications:

• 4 + years of executive assistant experience in financial services supporting a team of four or more
• High attention to detail and strong follow through
• Proactive professional with sense of urgency
• Ability to utilize discretion and independent judgment
• Proficient in Microsoft Outlook, Office, Zoom, Concur
• Flexible after work hours and on weekends to monitor email
• Possess desire to pursue a long-term career as an administrative support professional

Compensation/Benefits:

• $105-$135K + bonus
• 100% covered health
• 401K with match
• Free lunch

Apply Now