Job Id: A1326604D_1677874192 Apply Now

Our client is a nonprofit organization based in Newton, MA seeking an Executive Assistant to join their team on a temp to hire basis. This role pays up to 38/hr depending on experience, and can annualize into the high 80s-low 90s. Core hours comprise a Monday-Friday 9am-5pm schedule.

Duties include:

• acting as the point of contact between the executive and internal or external colleagues
• supporting the negotiation and finalization of all contracts
• maintaining the organizational calendar and scheduling meetings
• taking minutes during leadership and staff sessions
• maintaining Google Suite files and databases
• producing meeting reports and presentations
• ensuring ongoing communications with clients to assure timely and efficient work scheduling, invoicing and payments
• making travel arrangements and detailed travel itineraries
• taking minutes of meetings and sharing them subsequently
• producing reports and presentations
• seeking/listening for ways to improve current operations and systems
• work with web consultant to update website and make edits or changes as needed
• maintain secure access to computer and software passwords for all staff
• manage easy operation of printer, copier, and fax machine
• set up/delete phone extensions
• create/close electronic accounts
• manage passwords

Requirements:

MA or relative administrative/office experience

Highly organized and detail oriented

Ability to manage and execute numerous projects simultaneously

Excellent writing and communication skills

Proficiency with Microsoft Office and google suite

Flexible and willing to work as part of a cooperative team structure

Social justice analysis and background in applying equity in workplace systems.

Qualified candidates encouraged to apply!

Apply Now