Job Id: A1328002CHI-PERM_1678737524 Apply Now

Our client, a digital marketing agency is looking for a Executive Assistant/Office Manager to join their team in the downtown Chicago area. In this position, you will be doing both office management and executive assistant duties. This position pays up to $75k.

Responsibilities:

• Provide support including but not limited to: flawlessly managing complex calendars and providing strategic administrative support to increase efficiencies
• Identify and solve potential challenges related to scheduling, travel, and other daily activities
• Coordinate with other staff on travel bookings and expense processing for staff
• Prioritize and manage multiple projects simultaneously and follow through on all associated details
• Able to draft documents, edit presentations and assist with other preparations of materials
• Coverage may be required earlier and extend to later in the day per the needs of the business.
• Greet all visitors and ensure they are settled in the appropriate office or meeting space; communicate with the executive assistants and business partners to ensure smooth meetings; offer refreshments
• Cover phone calls to the front desk; serve as back up call coverage for all other Partners
• Perform varied and at times complex and confidential administrative duties under limited supervision
• Proactively help with filing and organizing both electronic and hard copy documents
• Order office supplies and groceries

About You:

• Four-year college degree
• 2+ years of experience in a corporate support function
• Excellent organizational skills and attention to detail
• Professional demeanor, refined interpersonal skills, and a strong service orientation
• Must be comfortable working with MS Word, Excel, and Outlook
• Ability to maintain composure and professionalism in a fast paced, high output, ambitious culture
• Ability to seamlessly manage multiple tasks with potentially shifting priorities
• Strong written and verbal skills
• Demonstrated ability to maintain confidentiality of sensitive matters at all times

Apply Now