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The Accounts Payable Clerk reports to the Accounting Manager. The position is responsible for handling all aspects of the accounts payable area which includes but not limited to processing vendor invoices, coding expenses to the proper G/L account, obtaining approvals for Non-PO invoice and performing three way match for inventory purchases.

Duties/Responsibilities:

• Perform 3-Way match on invoices received from purchase orders and resolve any differences with vendor and/or the Purchasing and/or Receiving Departments.
• Pay vendors timely while taking advantage of any prompt pay discounts.
• Confirm all documents are in the voucher packaging before paying vendor invoices.
• Confirm that non-purchase orders have received proper approval
• Resolve all vendor disputes concerning payment of invoices
• Reconcile vendor statements to vendors ledger in Microsoft Dynamics and WinTeam
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensure employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s.
• Ensures proper maintenance, filing, and storage of records in case of audits.
• Performs other related duties as assigned.

Education and Experience:

• A minimum 2 years of experience in Accounts Payable or related position
• Strong understanding of Accounts Payable functions
• Ability to read and interpret documents such as purchase orders, vendor billing, contracts, etc.
• Ability to communicate effectively with customers, vendors and other company employees.

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