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Freight bills
Processor is responsible for processing large volume of freight bills. These can be paper invoices or emails.
Code and submit invoices for payment based on Purchase Orders and Bill of Ladings.
Circulate invoices to other teams if they do not belong to our team.
Communicate with vendors on payment status and help resolve past due invoices.
Escalate problem Facilities/Branches with Management to get resolution.
Review Match Error and Variance Report to resolve issues in a timely manner.
Report weekly check run details to supervisor.
Complete vendor maintenance in MIPS and Oracle.
Daily review of files generated by MIPS and sent to Oracle to ensure systems are in balance
Serve as first line of communication to vendors:
Provide phone support for invoice inquiries resolving processing and submission issues
Will be assigned to office phone to assist with incoming calls from stores and vendors.
Check voicemails left on office phone and return calls to vendors.
Review group email and resolve issues in a timely manner.
Collaborate with other internal business units to resolve issues.
Process Improvement
Help come up with process improvements for paying and monitoring freight payments.
Assist supervisor with special projects as needed.

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