Law Firm Office Manager

Beacon Hill - Job Details
< Back to Search Results

Law Firm Office Manager

New Haven, Connecticut

|

Direct (Permanent) Full Time

|

$ 65,000 - $ 95,000 per year

New Haven, Connecticut

Direct (Permanent) Full Time

$ 65,000 - $ 95,000 per year

October 30, 2024

|

Job ID: L1397170BOS-DAS_1730323787

October 30, 2024

Job ID: L1397170BOS-DAS_1730323787

Job Summary

To Apply for this Job Click Here

Travel 2-3 days a month is a must (paid for by law firm)! 5+ years' Legal Office Manager experience required.

ESSENTIAL DUTIES & RESPONSIBILITIES

General Management/Leadership

  • Provide oversight and direction to legal assistants, administrative process specialists, office services coordinators, and mailroom/copy center personnel to ensure a high level of administrative support to attorneys.
  • Work with firm leadership to develop and execute initiatives that enhance operational efficiency, promote lawyer technological proficiency, and improve staff productivity.
  • Monitor the firm's task delegation, work allocation, reporting and workflow management system to improve turnaround times, measure productivity, understand resource capacity and make data driven decisions.
  • Ensure compliance with firm processes, policies and procedures.
  • Work closely with the office Managing Director in the overall administration of the office.
  • Provide coaching and mentoring to support staff.
  • Assist in integration of lateral groups to the firm, as needed.

Human Resource Administration

  • Manage a range of activities related to day-to-day employee relations including coaching, acting as liaison between lawyers and staff, counseling, and conflict resolution.
  • Handle office level employment administrative tasks such as staff time off requests, payroll time adjustments, overtime requests, and weekly payroll processing.
  • Ensure firm policies are consistently applied.
  • Assist with legal assistant, administrative process specialist and office services coordinator interviewing, employee relations, on-boarding of new attorneys and staff, and management of employee departures.
  • Perform and oversee staff performance evaluation process and provide input into salary and bonus proposals for Management Committee approval; communicate salary increases and bonus awards.

Office Management

  • Coordinate select internal and external office-related events.
  • Manage budget for all office-morale related activities ensuring budgetary compliance.
  • Ensure facility is well maintained and assist, on an as needed basis, with office relocation, renovation, and expansion projects.
  • Review specific office location emergency procedures, to include injury reporting, evacuation, and fire safety with all new personnel.
  • Ensure the ongoing general safety of staff and clients. Reports any safety issues to appropriate individual(s), i.e., building management company, leasing agent or HR for follow up and resolution.

Knowledge, skills & abilities

  • Bachelor's degree preferred
  • 5+ years of experience in demonstrating progressive responsibility in a supervisory role managing a group providing administrative support to internal/external clients in a law firm.
  • Demonstrated leadership and management ability, with focus on providing a high level of support to internal clients.
  • Experience implementing and ensuring compliance with policies and procedures.
  • Strong analytical, organizational and problem-solving skills.
  • Sound business judgment and decision making skills.
  • Ability to shift priorities, adapt to new situations and be a "hands-on" manager.
  • Proficient in using and leveraging office technology.
  • Ability to establish and maintain positive working relationships with attorneys and staff.
L1397170BOS-DAS_1730323787

To Apply for this Job Click Here

Apply Now



About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™