Legal Assistant/Secretary (Temp)

Beacon Hill - Job Details
< Back to Search Results

Legal Assistant/Secretary (Temp)

Palo Alto, California

|

Full Time Temporary/Contract

|

NA

Palo Alto, California

Full Time Temporary/Contract

NA

November 17, 2022

|

Job ID: LT1315483 SFO_1668645871

November 17, 2022

Job ID: LT1315483 SFO_1668645871

Job Summary

Job Id: LT1315483 SFO_1668645871 Apply Now

Beacon Hill Legal's client is an international law firm headquartered in New York City. The firm specializes in litigation and corporate practices, particularly mergers and acquisitions. They're looking to bring on a temporary Legal Assistant to cover a leave for their Palo Alto office.

Who you are:

  • 1+ years of administrative experience in an office environment
  • High School diploma or GED equivalent required
  • Bachelor's degree strongly preferred
  • Excellent computer skills, including, MS WORD, Excel, PowerPoint, and Outlook (email and calendar)
  • Must be able to work collaboratively in a team environment
  • Must be fully vaccinated against Covid-19

What you'll do:

  • Responsible for providing support for assigned attorneys and/or senior management, performing a variety of administrative duties
  • Answer multiple phone lines, screen, and direct calls, as appropriate
  • Maintain calendars, schedule meetings, and arrange conference/teleconference calls
  • Create, revise, format and proofread letters, memos, and various legal documents
  • Create, revise, and manipulate Excel spreadsheets
  • Create and maintain attorney files
  • Utilize various office machines to transmit data, print, duplicate, fax, and PDF
  • Make arrangements for travel, transportation, and accommodations via Internet and/or through the Firm's travel department
  • Coordinate with Conference Services/Reception when scheduling meetings for room reservations audio/visual equipment needs
  • Arrange for catering for meetings through online catering system
  • Prepare and process client bills, working closely with Billing department
  • Process expenses through Firm expense application
  • Prepare attorney diaries through Firm diary application
  • Provide backup coverage for other assistants
  • Perform other duties as assigned, including assistance with personal matters for assigned attorneys

Details:

  • Location: Onsite (5 days per week) in Palo Alto, CA
  • Start: ASAP
  • Anticipated end: 1/31/23
  • Hours: 9:00 am - 5:00 pm (30-minute lunch) or 9:00 am - 5:30 pm (1-hour lunch)
  • Free parking, free food, free chair massages (twice a month), and onsite gym (small but fully equipped)

*For immediate consideration, please submit your resume in Word Format*

LT1315483 SFO_1668645871

Apply Now

Apply Now



About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™