Legal Executive Assistant

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Legal Executive Assistant

Boca Raton, Florida

|

Direct (Permanent) Full Time

|

NA

Boca Raton, Florida

Direct (Permanent) Full Time

NA

January 11, 2023

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Job ID: 1306087_1673474862

January 11, 2023

Job ID: 1306087_1673474862

Job Summary

Job Id: 1306087_1673474862 Apply Now

A national law firm is currently seeking a top notch Executive Assistant to provide administrative assistance to one of the Partners in the Boca Raton office! The ideal candidate will have superior organizational skills, can handle a high volume and fast-paced environment, pays strict attention to detail, and takes initiative to ensure all tasks are completed in a timely manner. See below for more details!

Your Executive Assistant Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Acts as the point of contact between the executives and internal/external clients
  • Responsible for all calls, and voicemails, and keeps the lines of communication open
  • Maintains the daily calendar, and schedules all meetings
  • Handles all travel
  • Processes all expense reimbursements
  • Provides assistance with special projects
  • Produces any documentation that is necessary
  • Handles and maintains all filing
  • Proofread all documents and correspondence for accuracy
  • Billing - prepare invoices, create cover letters, and send out invoices
  • Enter time and print reports as requested
  • Heavy Dictation
  • Daily communication with clients in a professional manner

Competencies:

  • Ability to multi-task in a fast-paced environment with minimal supervision
  • Detail oriented with exceptional organizational and file management skills
  • Excellent proofreading skills
  • Exceptional oral and written communication skills
  • Capable of handling confidential client information in a professional and trustworthy manner
  • Ability to remain flexible and manage changing priorities, including availability for overtime when needed
  • Professionalism, good judgment and the ability to manage in high-pressure situations
  • Strong willingness to learn and the ability to interpret and follow instructions quickly and efficiently

Preferred Education and Experience:

  • A minimum of four years' experience as an Executive Assistant in a law firm setting, required
  • Dictation experience, highly preferred
  • Demonstrated proficiency in Microsoft Office (Outlook, Word, and Excel)
1306087_1673474862

Apply Now

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™