Job Id: 1306087_1673474862 Apply Now

A national law firm is currently seeking a top notch Executive Assistant to provide administrative assistance to one of the Partners in the Boca Raton office! The ideal candidate will have superior organizational skills, can handle a high volume and fast-paced environment, pays strict attention to detail, and takes initiative to ensure all tasks are completed in a timely manner. See below for more details!

Your Executive Assistant Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Acts as the point of contact between the executives and internal/external clients
• Responsible for all calls, and voicemails, and keeps the lines of communication open
• Maintains the daily calendar, and schedules all meetings
• Handles all travel
• Processes all expense reimbursements
• Provides assistance with special projects
• Produces any documentation that is necessary
• Handles and maintains all filing
• Proofread all documents and correspondence for accuracy
• Billing - prepare invoices, create cover letters, and send out invoices
• Enter time and print reports as requested
• Heavy Dictation
• Daily communication with clients in a professional manner

Competencies:

• Ability to multi-task in a fast-paced environment with minimal supervision
• Detail oriented with exceptional organizational and file management skills
• Excellent proofreading skills
• Exceptional oral and written communication skills
• Capable of handling confidential client information in a professional and trustworthy manner
• Ability to remain flexible and manage changing priorities, including availability for overtime when needed
• Professionalism, good judgment and the ability to manage in high-pressure situations
• Strong willingness to learn and the ability to interpret and follow instructions quickly and efficiently

Preferred Education and Experience:

• A minimum of four years' experience as an Executive Assistant in a law firm setting, required
• Dictation experience, highly preferred
• Demonstrated proficiency in Microsoft Office (Outlook, Word, and Excel)

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