Litigation Legal Secretary

Beacon Hill - Job Details
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Litigation Legal Secretary

Dallas, Texas


Direct (Permanent) Full Time


$ 65,000 - $ 85,000 per year

Dallas, Texas

Direct (Permanent) Full Time

$ 65,000 - $ 85,000 per year

September 06, 2022


Job ID: dallt1303692_1662501018

September 06, 2022

Job ID: dallt1303692_1662501018

Job Summary

Job Id: dallt1303692_1662501018 Apply Now

Beacon Hill Legal is seeking a Litigation Legal Secretary for our client a national law firm that specializes in Commercial Litigation. This position is 100% onsite in our Uptown Dallas office. This non-exempt hourly employee performs full secretarial and administrative duties for attorney(s) or paralegal(s) under minimal supervision. This position requires the individual to perform with a high degree of independent judgment and discretion. Requires a thorough knowledge of organizational procedures and precedents. Must have excellent written and verbal communication skills and must be able to work independently. Must have professional, diplomatic and strong interpersonal skills. Must have ability to operate word processing equipment and/or personal computers. Must have the ability to determine work priorities.

Essential Duties:

Perform a full range of legal secretarial and administrative duties in support of assigned attorney(s)/ paralegal(s) and the ongoing operations of the office.

Arrange travel for assigned attorney(s)/paralegal(s) (includes scheduling transportation and making hotel reservations).

Answer telephones for assigned attorney(s)/paralegal(s).

Assist covering reception phones when needed.

Produce legal documents such as correspondence, pleadings, briefs, opinions, complaints, administrative decisions, orders and subpoenas from verbal or written instructions, dictation, notes, rough drafts or other materials which may be difficult to interpret and/or format.

Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax and content.

Input, retrieve and update information using computerized databases.

Sort, open, log and distribute incoming mail.

Prepare trial notebooks and exhibit listings.

Prepare and assemble materials, documents and exhibits for meetings, court appearances and hearings.

Establish and maintain office files.

Enter attorney billable/nonbillable time into Elite for assigned timekeepers.

Schedule and maintain calendar of activities for assigned attorney(s)/paralegals(s).

Download documents from electronic court filing systems, combine downloaded documents and save to documents management system.

Liaison between assigned timekeepers, employees of the firm, clients and interested outside parties.

Build and maintain customer relationships with clients and vendors.


MS Word, Word Styles and generation of Tables of Contents and Authorities.

Adobe Acrobat, Excel, PowerPoint, Chrome River, Elite, Litera, Best Authority, Concordance, iConnect, and Compulaw.

Federal, state and local rules, court filing procedures, e-filing and service of process.

Correct English usage, spelling, punctuation and legal terminology.

Office organization, workflow and procedures.

Organization and maintenance of filing systems related to the work.

Forms used in the legal work environment.

Legal terminology and syntax.

Possess confidentiality, initiative and sound decision-making skills.

Experience Requirement:

Five (5) years of Intellectual Property, Bankruptcy, or Litigation Legal Secretarial experience.

Advanced word processing/computer skills. Typing skills 75-95 wpm.

May obtain and keep current a Notary Public Commission certificate (paid by the Firm).


Apply Now

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™