Litigation Legal Administrative Assistant – Temp to Hire

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Litigation Legal Administrative Assistant – Temp to Hire

Seattle, Washington

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Full Time Temp to Hire

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$ 25 - $ 30 per hour

Seattle, Washington

Full Time Temp to Hire

$ 25 - $ 30 per hour

March 28, 2024

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Job ID: LT02023024SFO_1711655326

March 28, 2024

Job ID: LT02023024SFO_1711655326

Job Summary

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Beacon Hill Staffing Group's client is a full-service Am Law 200 business law firm. They are looking for a Litigation Legal Administrative Assistant/Office Manager.

You have an incredible opportunity to join a dynamic team with industry-leading job satisfaction. The team sets trends, breaks records, and helps clients and employees thrive. You will be a part of an extraordinary group of individuals who collaborate and find solutions together -- a team that is inclusive, makes connections, and brings their passion and pride to all they do.

  • Location: Onsite, Seattle, WA 98101
  • Start: ASAP
  • Duration: open-ended with the possibility to convert to a permanent position.
  • Hours: 40-hour workweeks

Requirements:

  • 5+ years of litigation legal administrative assistant experience;
  • Knowledge of all court rules, deadlines and policies, including e-filing procedures for U.S. District Court, State Courts, and Appellate Court;
  • Ability to perform basic on-line research, including searching court dockets;
  • Ability to prepare a table of contents and table of authorities;
  • Strong knowledge of the English language including excellent spelling, grammar, punctuation, form and style;
  • 3+ years of human resources, business administration, or law office administration experience;
  • Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint), DocuSign, Adobe or Kofax, document management, and time entry systems. iManage and Intapp a plus; and
  • High school diploma or equivalent.

Responsibilities:

The Litigation Legal Administrative Assistant/Office Manager is responsible for supporting litigation attorneys, as well as day-to-day office management and administrative functions for our Seattle office with an emphasis on ensuring the delivery of superior client service.

  • Drafting legal correspondence;
  • Document preparation, compilation, and review;
  • Interacting with clients telephonically, in-person and via email;
  • Handling of general office administrative tasks;
  • Nurturing a productive office in a respectful environment with a focus on superior client service;
  • Acting as day-to-day Office Manager this position directs, coordinates, and implements routine human resources, facilities, operations, and general administrative functions for the Seattle office;
  • Performing human resources functions for the Seattle office under the supervision of the Chief People Officer and in consultation with the Seattle Office Managing Partner, including recruiting, training, performance evaluations, counseling, discipline, orientation, exit interviews, departure checklists, and resource allocation for support staff;
  • Assisting Facilities Manager as needed with coordination of build-outs, office moves, lease arrangements, and space planning;
  • Overseeing workplace safety and security procedures;
  • Assisting various departments with special event planning for promotional, client development, marketing, and in-house training events;
  • Coordinating and assisting IT and Facilities Departments with troubleshooting, training, maintenance, and technical support for all office and computer equipment and materials;
  • Conducting regular staff meetings to review, assess, and revise office procedures;
  • Adheres to departmental/Firm goals and policies;
  • Other duties as assigned.
LT02023024SFO_1711655326

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™