Office Coordinator

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Office Coordinator

Boston, Massachusetts

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Full Time Temp to Hire

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$ 20 - $ 21 per hour

Boston, Massachusetts

Full Time Temp to Hire

$ 20 - $ 21 per hour

July 14, 2022

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Job ID: A1298204O_1657820811

July 14, 2022

Job ID: A1298204O_1657820811

Job Summary

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Our client, an insurance company in Boston, is seeking a Temporary to Hire Office Services Coordinator to support the office and report to the Facilities manager. The Office Services / Facilities Coordinator will perform a variety of tasks to include but not limited to direct the execution of Office Services and Facilities related task, projects, and other activities to maintain general office support, and ensure office operations run smoothly at all times. This role pays $20/hour while temping and can pay $45-50k permanent based on experience. This is a Monday through Friday position (35/hours a week) and is looking for this person to start as soon as possible.

  • Resolve Office Service related request (i.e. Hot/cold request, Konica Copy/Print - Multi Function Device service repairs, Aramark service repairs and etc…).
  • Organize and manage general office supplies and pantry inventories (i.e. WB Mason ordering of General Office Supplies, Aramark: pantry supplies and etc…).
  • Update Serraview to provide monthly seating assignment updates, coordinate office moves, and furniture modifications as needed/or as directed by Facilities Management, assist supervisor/manager/director with local space planning as required.
  • Security access modifications / maintain the security access database (add: New Hire / remove: Terminations and provide access reports when required).
  • Coordinate local Fire Life Safety efforts for the office (to include: CPR/ AED Training, First Responder Training, Monthly AED Inspections).
  • Liaise with Facility vendors and local Property Management office as needed.
  • Process Daily USPS Mail (outbound / inbound) and perform general administrative activities as needed (i.e., express mail services, filing and etc.…).
  • Address staff (Facility related) concerns, vendor inquiries, by directing them, or providing information to the appropriate parties. Escalate to Management when necessary
  • Reserve / Coordinate conference room schedule as needed (i.e. Town Hall meetings, special events).
  • Special Projects as needed (i.e. Records Management Week, Branding initiatives, Pantry Equipment Upgrades, Business Continuity, Operations SOP Documentation, After Hours Work, Additional Duties as assigned).
  • Complete I9 forms in Workday a timely manner for all new hires (within 24-48 hrs.) Location Specific (excludes Atlanta, LA, NY).
A1298204O_1657820811

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™