Office Manager

Beacon Hill - Job Details
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Office Manager

Chicago, Illinois

|

Full Time

|

$ 130,000 - $ 150,000 per year

Chicago, Illinois

Full Time

$ 130,000 - $ 150,000 per year

August 04, 2022

|

Job ID: A1293009 CHI-PERM_1659619248

August 04, 2022

Job ID: A1293009 CHI-PERM_1659619248

Job Summary

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Our client, a law firm, is looking for an Office Manager to join their downtown Chicago team. In this position, you will be responsible for maintaining and managing a professional environment that supports the successful practice of law. This position pays 130k-150k.

Responsibilities:
Employee Relations and Staffing
* Work closely with HR and Professional Resources in NY to manage the employment lifecycle of
staff and lawyers including hiring, orientation, leaves of absence, evaluations, and terminations
* In conjunction with the Office Head and HR, determine appropriate staffing levels for the Chicago office
* Coordinate employee-related events such as staff appreciation events, holiday party
* Work closely with the Office Head and HR to monitor and address all employee issues such as harassment, discrimination, etc.
* In conjunction with Professional Resources, implement training and development programs for lawyers, including the New Associate and Summer Associate programs
* Manage workflow of staff, monitor productivity of all timekeepers and report to the Office Head
* Efficiently and effectively use resources in a way that supports the practice and demonstrates fiscal balance
* Handle all local facility matters
* Establish and maintain appropriate vendor relationships
* Oversee inventories for the office including routine supplies and special orders
* Address and manage space needs
* Manage conference room bookings and all related services through firm-wide Rendezvous software, as well as schedule various firm-wide departmental meetings by coordinating with other offices
* Monitor use of visitor offices and assist to ensure visitors of the firm have the office, telephone extension, and information booklet. Communicate room assignments to appropriate parties
* Maintain relationship with caterers to ensure smooth ordering of all food orders, including
processing all catering invoices in an accurately and timely manner
* Prepare annual budget and related analysis
* Approve invoice payments

About You:
* Bachelor's degree required
* 3+ years of experience in a professional work environment
* Excellent knowledge of and skills in basic office procedures
* Outstanding interpersonal skills and the ability to communicate effectively
* Capability to work effectively in a matrix-type organization
* Strong written and verbal communication skills and organizational skills
* Manage multiple projects concurrently and work independently
* Can quickly and proactively identify and analyze problems, develop solutions, and deliver results
* Solid technical skills in Microsoft Office, as well as the ability to learn new software and
applications
* Professional, positive and proactive attitude
* Excellent attendance and punctuality

A1293009 CHI-PERM_1659619248

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™