Job Id: A1320935NY-Temp_1674485176 Apply Now

Staffing firm located in Midtown, Manhattan, is seeking a Temporary to Permanent Office Manager to support their 80-person office. This position will be in office Monday-Friday, 8:30am-5:30pm.

Responsibilities:

General office Administration:

• Field incoming calls
• Input visitor names w/security
• Oversee interview & conference room schedules
• Greet incoming clients, candidates and visitors as needed
• Prepare new hire setups (for in-office & remote employees)
• Order & maintain inventory of office supplies
• Order & maintain inventory of snack supplies
• Order business cards
• In-office tech troubleshooting
• Coordinate in-office lunch meetings & weekly celebrations
• Coordinate travel (flights & hotel) as needed
• Assist Events team with any local event execution needs
• Maintain kitchens (Continually monitor to keep tidy and well stocked. Run & empty dishwasher daily.)
• Possibly coordinate team events such as fitness classes, wellness events, team outings

Specific Division Assistance:

• Reformat resumes & resume conversions
• Assemble & ship candy jars
• Coordinate flower/gift orders
• Submit candidates to ATS
• Coordinate baby/wedding shower celebrations

Facility & Vendor Coordination:

• Serve as Building liaison
• Schedule maintenance as needed
• Forward building communications to the office
• Coordinating with management for on-site work
• Oversee execution of contracts (eg, office cleaning, furniture orders)

Qualifications:

• 3 + years previous experience in reception, administration, and/or office management
• Strong proficiency in Microsoft Office (Word, Excel, Outlook)
• Exceptional attention to detail, ability to work well under pressure, resourceful, and forward thinking
• Tech savvy
• Strong written/verbal communication skills
• Ability to prioritize tasks and ask for direction when needed

Compensation:

• $75-100k DOE + Great Benefits

Apply Now