Job Id: A1324651NY-Perm_1678994110 Apply Now

Our client, a privately-held global industrial company, is seeking an Office Manager/Receptionist to join their NYC team. The hours are 9am - 5:30pm and they are 5 days a week in office.

Office Manager Responsibilities:

• Supervise the reception and facilities assistant, act as a mentor for the team
• Monitor daily schedule and coordinate time-off
• Coordinate with building to ensure proper coverage, proper inventory levels, and cleanliness of all common spaces are maintained
• Organize and manage office accounts including stationery/supply vendors, mail services, catering, etc.
• Liaise with building management team, coordinating general services such as maintenance and repairs
• Develop procedure manuals for all key operational functions
• Review historical supply, food and beverage cost analysis and identify opportunities for cost-savings and efficiencies

Reception Responsibilities:

• Answer, screen and forward incoming telephone calls
• Register guests/visiting employees in the building's security database
• Greet and welcome guests and visiting employees
• Manage use of conference rooms, hoteling offices, and workstations for visiting employees
• Place catering and lunch orders for meetings, events, guests, visiting employees etc.
• Coordinate / Handle any outgoing special courier or general mail services
• Assist HR Team with on-boarding of new employees

Qualifications:

• Experience with and working knowledge of HVAC, BMS controls systems
• Detail-oriented, organized, team player
• Customer service experience with sense of urgency
• Strong vendor management skills
• Minimum 3 years supervisory experience, including supervision of multiple team members

Compensation/Benefits:

• Up to 100k -120k
• Paid overtime and bonus
• 100% covered medical, dental, and vision
• 401k + match and company contribution
• 3 week vacation + 4 floating days + 7 sick days + 10 paid holidays
• Free lunch - $25/day!

Apply Now