Job Id: A1324627NY-Perm_1678797601 Apply Now

General Comments

Our client, an investment back located in Midtown, Manhattan, is seeking an Administrative Receptionist/Facilities Coordinator to join their NYC team. Hours are 8:30am - 5:30pm with an hour for lunch, in-office 5 days/week.

Responsibilities:

• Coordinate and greet visitors to the office
• Screen and transfer calls from main phone line
• Handle daily opening/closing of the office
• Coordinate back-up travel arrangements for administrative team and guests
• Maintain meeting rooms and ensure that rooms are tidy for guests/visitors
• Maintain reception and meeting room calendars
• Prepare FedEx/UPS/mail envelopes and boxes; order/ship employee event recognition gifts
• Print and bind presentations
• Coordinate on-site breakfast/lunch catering
• Coordinate hotel and car services for visitors
• Liaise with building management for various services
• Purchase and manage office supplies; restock weekly office food/beverages
• Prepare monthly T&E reports

Qualifications:

• Bachelor's degree
• Quick learner, meticulous, detail-oriented
• Intermediate knowledge of Microsoft Office and Outlook
• Ability to multi-task and prioritize heavy workload
• Team player who can also function independently
• Energetic, flexible, and capable of working under time constraints

Compensation/Benefits:

• 60-75K + paid OT + bonus
• Competitive benefits including healthcare w/ HSA - both paid at 100% + dental/vision package
• 401K with match
• Commuter benefits and discounted gym reimbursement
• 12-weeks Parental leave paid at 100%
• Unlimited sick days
• Annual trip to Switzerland for company retreat

Apply Now