Senior Administrative Assistant

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Senior Administrative Assistant

Boston, Massachusetts

|

Full Time

|

NA

Boston, Massachusetts

Full Time

NA

January 11, 2023

|

Job ID: A1318675AN_1673460619

January 11, 2023

Job ID: A1318675AN_1673460619

Job Summary

Job Id: A1318675AN_1673460619 Apply Now

Our client, a Pharmaceutical Company located in Boston, MA, is seeking a Senior Administrative Assistant to provide experienced office/business support to their department. The Senior Administrative Assistant will report directly to high-level executives across the organization.

Pay: Up to $40/hour depending on experience

Hours: Full time hours

Responsibilities:

  • Manages calendars for assigned personnel, including meeting scheduling (both internal and off-site meetings), accepting/declining invites, meeting prioritization, securing conference rooms, ordering catering and "day-of" logistical and administrative support
  • Serves as a departmental resource for internal technologies (i.e; Procurement, SharePoint, Concur, etc.)
  • Coordinates activities between departments and/or outside parties
  • Exchanges and integrates information from stakeholders into departmental reports
  • Books flights/hotels, completes expense reports, and arranges team lunches/dinners and offsite meetings for assigned personnel
  • Based on established departmental procedures, prioritizes and addresses requests for appointments, emails and telephone calls; directly handles most requests but routes complex or unusual problems to more senior personnel
  • Coordinates and helps prepare meeting materials, including meeting agenda preparation/distribution, collecting/printing meeting pre-reads, minute- or note-taking and assembling/editing PowerPoint presentations
  • Processes group purchase orders, invoices, and contracts
  • Assists with visitor registration, including pre-registering and escorting visitors
  • Assists with the onboarding of new personnel into the department

Qualifications:

  • Established knowledge of Microsoft Office products
  • Developed time management skills and organizational skills to prioritize work and/or multi-task
  • Keen attention to detail
  • Discretion to handle sensitive and confidential correspondence
A1318675AN_1673460619

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™