Team Assistant to Firm Partners

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Team Assistant to Firm Partners

New York, New York

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Full Time Temp to Hire

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$ 70,000 - $ 80,000 per year

New York, New York

Full Time Temp to Hire

$ 70,000 - $ 80,000 per year

September 21, 2022

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Job ID: A1307941NY-Temp_1663778517

September 21, 2022

Job ID: A1307941NY-Temp_1663778517

Job Summary

Job Id: A1307941NY-Temp_1663778517 Apply Now

Public Relations firm located in Midtown East, Manhattan is seeking to hire a Temp to Perm Team Assistant to support the firm's Partners. This position will start ASAP, hybrid schedule (2-3 days onsite). Hours 9:00am-6:00pm, availability for OT as needed.

Responsibilities:

  • Scheduling meetings and maintaining calendars for senior team members - up to 5 individuals
  • Booking meeting rooms and coordinating meeting arrangements such as catering and technology support
  • Booking domestic and international travel arrangements for off-site meetings and other business trips
  • Preparing expense reports and coordinating client billing
  • Regularly adding and updating firm contacts
  • Supporting firm, client, and industry events, including registrations, invite lists, etc.
  • Drafting and editing regular client forms and new business materials
  • Coordinating team and firm events such as offsite meetings and other social events

Qualifications:

  • 3+ years administrative experience in a corporate setting
  • Strong problem-solving skills and reasoning to solve administrative issues
  • Positive, "can-do" attitude and the ability to multi-task, meet deadlines and work independently
  • Ability to handle confidential material in a professional manner
  • Experience in managing multiple concurrent tasks and meeting rigid deadlines
  • Proficiency with Microsoft Office Suite - particularly MS Word, PowerPoint, and Excel
  • High level of organizational skills with exceptional attention to detail
  • Sense of urgency and proven ability to take initiative
  • Demonstrated ability to anticipate the needs of others

Compensation/Benefits:

  • DOE 70K - 80K plus bonus and paid OT
  • Medical, Dental, Vision, 401K, Unlimited PTO, breakfast and lunch 2x/week

A1307941NY-Temp_1663778517

Apply Now

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™