Job Id: A1319225KB_1674488950 Apply Now

Our client, an architectural engineering firm located in Boston, is seeking a temporary Events and Facilities Coordinator. The Events and Facilities Coordinator will be in frequent communication with employees working both in-office and remotely to keep the physical office in tip-top shape and running smoothly. The Coordinator will be responsible for all in-office lunches and events in several of the smaller satellite offices. This will be a temporary to permanent role, compensating up to $28/hr depending on experience and 65k-70k annually.

Location: hybrid, 3-4 days onsite

Hours: 8:30 - 5

Responsibilities:

• Planning and Coordinating Boston office lunches, catering, and events, using digital systems to maintain excellent records, and ordering lunches and catering for smaller satellite offices.
• Maintaining clean and tidy office, as well as managing employee desk reservations and building access passes
• Managing incoming and outgoing mail and packages, as well as PPE and other equipment
• Supporting employees setting up using conference room equipment
• Other facilities & ad hoc administrative duties as required, especially to cover other team members
• Assisting with tracking office Health and Safety initiatives, and enforcing appropriately and professionally

Qualifications:

• Experience planning detailed events, whether professionally or socially/personally. Comfort and familiarity working with a budget, finding and coordinating vendors (especially food vendors) that match our values and being comfortable troubleshooting when things go wrong will help you thrive in this role!
• Excellent written communication skills and responsiveness (during work hours!) across email, messaging, and in-person interactions - our team works closely together, but lives all across the country, so staying connected digitally is key! And of course our in-person staff will come to know you as a reliable point person for anything related to the physical office.
• Comfortable with managing tasks through digital systems, via email and shared folders, digital documents, etc.
• Great record-keeping skills to track notes about best practices, and answers to common employee questions
• Highly organised and natural planner, your willingness to problem-solve in real time when things inevitably hit a snag will save the day every time!
• Passion for reducing waste and implementing/maintaining recycling and compost systems a plus, but not required
• Flexibility to adapt to shifting team and business needs
• Ability to lift up to 30 pounds

Qualified candidates are encouraged to apply today for immediate consideration!

Apply Now