Temporary Events and Facilities Coordinator

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Temporary Events and Facilities Coordinator

Boston, Massachusetts

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Full Time

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$ 25 - $ 28 per hour

Boston, Massachusetts

Full Time

$ 25 - $ 28 per hour

January 23, 2023

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Job ID: A1319225KB_1674488950

January 23, 2023

Job ID: A1319225KB_1674488950

Job Summary

Job Id: A1319225KB_1674488950 Apply Now

Our client, an architectural engineering firm located in Boston, is seeking a temporary Events and Facilities Coordinator. The Events and Facilities Coordinator will be in frequent communication with employees working both in-office and remotely to keep the physical office in tip-top shape and running smoothly. The Coordinator will be responsible for all in-office lunches and events in several of the smaller satellite offices. This will be a temporary to permanent role, compensating up to $28/hr depending on experience and 65k-70k annually.

Location: hybrid, 3-4 days onsite

Hours: 8:30 - 5

Responsibilities:

  • Planning and Coordinating Boston office lunches, catering, and events, using digital systems to maintain excellent records, and ordering lunches and catering for smaller satellite offices.
  • Maintaining clean and tidy office, as well as managing employee desk reservations and building access passes
  • Managing incoming and outgoing mail and packages, as well as PPE and other equipment
  • Supporting employees setting up using conference room equipment
  • Other facilities & ad hoc administrative duties as required, especially to cover other team members
  • Assisting with tracking office Health and Safety initiatives, and enforcing appropriately and professionally

Qualifications:

  • Experience planning detailed events, whether professionally or socially/personally. Comfort and familiarity working with a budget, finding and coordinating vendors (especially food vendors) that match our values and being comfortable troubleshooting when things go wrong will help you thrive in this role!
  • Excellent written communication skills and responsiveness (during work hours!) across email, messaging, and in-person interactions - our team works closely together, but lives all across the country, so staying connected digitally is key! And of course our in-person staff will come to know you as a reliable point person for anything related to the physical office.
  • Comfortable with managing tasks through digital systems, via email and shared folders, digital documents, etc.
  • Great record-keeping skills to track notes about best practices, and answers to common employee questions
  • Highly organised and natural planner, your willingness to problem-solve in real time when things inevitably hit a snag will save the day every time!
  • Passion for reducing waste and implementing/maintaining recycling and compost systems a plus, but not required
  • Flexibility to adapt to shifting team and business needs
  • Ability to lift up to 30 pounds

Qualified candidates are encouraged to apply today for immediate consideration!

A1319225KB_1674488950

Apply Now

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About Beacon Hill

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

We look forward to working with you.

Beacon Hill. Employing the Future™