Job Id: A1326261JD_1677623089 Apply Now

Our client, a nonprofit organization located in Boston, MA is seeking a temporary Executive Assistant to provide high-level administrative and logistical support, and enhance communication with staff, Board members, volunteers, Colleagues, press, and external community representatives.

Hours: 830 - 5:30

Pay: up to 32/hr depending on experience

ESSENTIAL RESPONSIBILITIES:

• Serves as a resource supporting the day-to-day activities and as a liaison to the boards.
• Serves as a primary point of administrative contact and liaison with other offices, individuals, and external organizations on a range of issues.
• Effectively, efficiently, and professionally responds to routine correspondence and inquiries to internal and external audiences
• Maintains working relationship with all departments especially with Development Department and Public Affairs in support of external relations
• Responsible for heavy calendar management, requiring interaction with internal employees, senior management, external executives and assistants, and donors to coordinate a variety of complex executive meetings. Acts as a gatekeeper as needed.
• Schedules conference calls, makes travel arrangements, schedules and proactively confirms meetings, reservations etc.
• Ensures the department has all necessary information for all appointments in advance (i.e., materials, driving/parking directions, reservation confirmations, etc.)
• Attends and provides administrative support for meetings. Collects agenda items and distributes information for meetings. Schedules and organizes meeting space and required technical support.
• Follow up with staff and managers on action items.
• Maintains the administrative central filing system (both electronic and paper) for the official agency records, board materials.
• Responsible for processing invoices in a timely manner and for coding expenses accurately.
• Provides exceptional customer service for all constituents including board members and donors.
• Performs other duties as requested.
• Managing additional special projects.

QUALIFICATIONS:

• Must have an Associate degree, Bachelor's degree preferred (an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired may be considered)
• 3-5 years of experience, minimum 1+ years' demonstrated experience in an administrative role supporting executive-level staff
• Demonstrated ability to successfully manage multiple tasks in a fast-paced environment
• Exceptional communication skills, both written and verbal
• A passion for organization and attention to detail
• Must be able to handle confidential, sensitive information and maintain organizational privacy
• Poised, confident and able to remain calm under pressure
• Strong computer skills using all Microsoft Office applications including Word, PowerPoint, Excel, Outlook, etc.
• Collaborative work style and a willingness to jump in
• Diplomatic style and high emotional intelligence
• Experience working with donors and board members preferred
• Demonstrated ability to work with people of different races, ethnicities, ages, abilities and experiences
• A commitment to the mission and values of the organization
• A sense of humor
• Ability to attend periodic evening or off-hours meetings

Apply Now